How To Choose The Best Project Management Software

A-Z Guide to Choosing Project Management Software


Project management software or PMS is the best use of technology for planning, organizing, resourcing, estimation of the projects in any organization.

Do you know that 66% of the companies that used project management software have increased their profits from the preceding year? Developed in 1896, today, the project management software has evolved a lot since then.

The evolution of Harmonograms, followed by Gantt charts, testifies the developments in project management software. The teams’ absolute switch from excels and emails to efficient project management software has revolutionized its working.

We can judge the importance of project management software because more than 49% of organizations have project management training programs.

Why Is Project Management Software That Important?


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With less than 56% of the total project managers being certified, the project management software is vital for any organization. Have a look at the quick buyer’s guide to what project management software is essential:

  • Unconditional access from any location:

The first reason that makes project management software so important is that it allows the teams to be located remotely to access the projects’ progress. It is not easy to complete a project nowadays in the challenging times of the COVID-19.

Further, the cloud-based project management software has inherited features of affordability, scalability, and flexibility.

  • All tools under one roof:

After the accessibility comes to the easy use of the different tools used in the project management, the project management software combines all the tools for communication, tasks, delegation, reports, etc., at one platform.

Hence the team members can use the workflow management tools with zero wastage in searching the different tools. Whether it is planning, managing, or tracking the time, you don’t have to juggle between various tools.

  • Tracking budgets

More than 60% of project managers have confessed that they struggle to manage the project costs. This is best eliminated by using the latest project management software that ensures round-the-clock progress on budgets.

One of the best features of any project management software is the real-time tracking of accounts. It compares the actual funds with estimation to redesign the next step involving expenses.

  • The cross-functional collaboration of the teams

Communication can be an issue with multiple teams that are working simultaneously on the projects. With the help of project management software, it becomes easy to ensure the team’s smooth flow of information or documents.

The various members of the group can share the customer data. Hence, this cross-functional collaboration of the teams saves time and energy and boosts the project’s speed.

  • Ensuring accountability of single-member

Accountability forms the primary factor in ensuring the success of any project. The project management software makes it easy to assign tasks to single-member involved in the project.

The setting of deadlines against the duties further ensures that each member has accounted credibility. Hence, this individual accountability in the enormous project provides the highest levels of productivity.

  • Adding value to the meetings

The project management software adds worth to team meetings by assigning proper objectives to it. All the leading software allows the members to schedule and conduct meetings effortlessly. Thus, managers can design the schedule of meetings and can create notes as well.

Therefore, these inter-team interactions and different participants work aggressively towards the project’s productivity and savings.

  • Easy to maintain the documents

Documentation is a big part of any project. The documentation of any project needs to be clear, descriptive, and accurate. Hence, the project management software ensures overall efficiency in documentation by bringing technology into data management.

No more fuss in extracting the information from the documents when you have updated software that takes care of the same. Also, it is easy to pass on the story to the right person with the least time.

  • Eliminate the bottlenecks

The early detection of the major bottlenecks in the projects is one of the best advantages of using project management software.

The managers can prepare according to the situations and can take productivity to higher levels. The detection of bottlenecks in any project and the best solutions is a core function of the leading project management software.

  • Improved customer satisfaction

It directly links the success of the project to customer satisfaction. The project management software’s unique features that improve external communication with clients work in the same direction. There is no match to project management software’s advantages for serving your customer in the best possible way.

What Factors To Keep In Mind While Searching For The Right Project Management Software?

Project Management Software - Factors To Keep In Mind

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Once you’re sure about the importance of project management software, the next million-dollar question is what to look for in project management software? With over 66% of companies switching their projects on the project management software, it is equally important to choose the correct software for your use. The important factors include:

  • Server:

Most project management software uses SaaS technology that empowers the software with easy and all-time accessibility to the team members. There are further advantages of no licensing costs and zero installation issues. Hence, it is recommended to go for a cloud-based project management system only.

  • Scalability:

The best project management software should have remarkable scalability. The increase in the number of projects in any organization should resonate with the software system’s capacity. Thus, it is advised to go for a project management system that has high scalability.

  • Workflow type:

While waterfall technology is a thing of the past, the market of recent workflow technologies is dominated by Agile. Hence, it is good to check the workflow technology in your project management software.

  • Centralized Control:

The project manager should be at the top of the project management software and have centralized control of functioning and reporting. Hence, your project management software should release the stress of controlling and facilitating at different project stages.

  • Training support to the team:

The project management software should come with internal team training and a reliable technical support team. There is no use of the software if your team cannot use it properly and efficiently. Hence, go for the choices with the best technical support and training schedules for the entire team.

  • Reporting tools:

The project management software should have the best reporting tools to facilitate the mapping, tracking, and recording progress. Choose quality over quantity in reporting tools.

  • Clear and organized:

In the end, project management software should be clear and organized. A project manager should be comfortable in using it despite several projects at different stages of completion.

The project management software with the best reliability, ease of integration, and ease of use implemented to skilled workforce acts is the best-invested capital of any company.

Trusted by many with different backgrounds, the project management software has much to offer. It is now time to shift your focus to the functionalities after you’re ready with the criteria for selecting project management software. 

What Functionalities to Look for in Project Management Software?

Project Management Software - What Functionalities to Look

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Do you know that over 87% of the companies are already using project management software? It is all about choosing the right project management software for your needs. Let us have a quick check at the best functionalities that you should never miss while finalizing the best project management software.

With your work’s responsibility on its shoulders, any project management software has to excel at its best. With the global industry of project management reaching $6.61 trillion soon, it is essential to have a checklist of its functionalities. Any project management software must perform:

  • Project Management- Planning and Scheduling

The project management software should help the managers to prioritize their tasks. The planning tools in this software allow the best task delegation, along with time limitations.

Hence, each member of the team has a simple idea of its responsibilities in the project. The task management tools further come to the rescue when it is all about the project’s reminders and progress tracking.

The shared team calendar tool in project management software allows transparency in the meetings of the project. Your project management software must integrate with the leading work calendars.

The project management software’s planner tool enhances the team’s productivity as the manager can access the tasks, progress, and changes. Over 33% of projects fail because of senior management’s lack of involvement in planning and scheduling.

Thus, for the necessity of seamless planning and scheduling, your project management software must have planning and task management tools. If planning is correct, the chances are rare that your project will not meet the quality standards and timelines.

  • Resource Management- Use and Efficiency

After the planning and scheduling, next are the resources. There are multiple resources associated with any project. The resources in any project may be related to any items or equipment essential for completing the project.

Thus, ideal project management software enables the user to identify, organize, and track the resources with no size limitations. It helps the project managers to keep responsive and unresponsive resources together on one platform.

The best project management software in the market must ensure the judicious use of resources at high efficiency at all times. The best project management tools for resource management include inventory tools, attendance reporting tools, time tracking tools, and scheduling tools.

  • Budget Management- Reporting and Time tracking

Out of all the resources, budgets are the most dynamic resource in any project. The excel sheets used in minor projects may outdated the needs of the large projects.

Thus, budget management has to be an essential part of the scalability function of project management software. The ease of exporting the data on the software and expense tracking should be your project management software’s core function. The budget reports thus generated should be easy to fetch and interpret.

Project Management Software - Budget Management

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The project management dashboard’s availability and access to the key persons in the project work like a big yet sorted excel sheet. It helps you to get real-time data on the budgets of the project.

Further, as the project’s size increases, there is a need for automated invoices and time billing. The time tracking tools with email reminders for payments play the role of a dedicated accountant.

IT projects with over 1 million dollars’ budgets are more likely to fail than 350 thousand dollars. Extensive projects mean big budgets and significant responsibilities.

Thus, to ensure the best and most accurate budget management in extensive projects, your project management software must have budget reporting, a budget dashboard with limited access, automated invoicing, and time billing tools.

  • Team Management- Collaborating with all active participants

There is no use in implementing different tools if there is no provision of team collaboration. A project means many team members with unique skills working together.

Thus, there is a need for quick and efficient communication at all levels of the team. The features like the contact list, calendar sharing, and file sharing ensure smooth transmission of data and tasks among original team members.

The cloud-based project management software provides unlimited storage for data sharing between the team members.

The sharing of input and other data from the client-side is best done on a team dashboard or team management tools of the project management software.

The team dashboard must-have graphic and visual tools to explore the key performance indicators of the team. Thus, no need for aggressive reporting when you have a team dashboard ready for your help.

The team’s easy collaboration over minor tasks and enormous tasks should be the aim of any project management software. Hence, the inter-team communication facilities in the project management software are another success factor of your project.

  • Data Management- Accessibility and CRM

Just like data is money, so is valid for data management in projects. You should maintain your project’s data precisely for not only billing purposes and keep a track record of team functioning. The project management software should manage all your data and information in your project.

The project papers, project resources, expenses, billing, invoices, completed and uncompleted tasks create a sea of data starting from the clients’ inputs. Sadly, most project managers have to juggle between different tools to manage this swarm of data.

With 47% of projects failing due to lack of data management only, it is not wise to invest in project management software that doesn’t have distinguished documentation tools.

The accessibility of all data at a single platform makes it easy to work for the project manager. Efficient data management tools should ensure high levels of accuracy at all times. The AI-based tools best provide this in the project management software.

  • Reporting- Dashboards/KPIs

Keeping a record of the progress of your project at all times is the key to ensure success. Reporting tools are thus crucial in any project management software to provide the best progress records.

These tools allow insights into the project, the areas to improve, and, hence, add to the project management software’s overall productivity. The graphical representation of the customized reports enables us to track the negatives and positives to get to the root cause of the project’s issues.

The availability of the project critical performance indicator (KPI) dashboard is the best tool to provide real-time automated reports. The shared team dashboards, the financial essential performance indicator reporting, and the project manager dashboards are crucial parts of the project management software’s reporting tools.

Thus, your online project management software is incomplete without a reporting tool. Always look for the best KPI-based dashboards, customized reports, etc. These are highly useful in maintaining multiple accounts on a single platform. Further, it is easy to extract the reports for reconsideration.

More than 94% of companies bow down to the significance of project management software. It is equally important to choose the project management software with the best functionalities not to resist the software’s workings. Let us move our attention to the next step, i.e., what services to look for in Project Management Software.

What Features to Look for in Project Management Software?

Over 90% of companies believe that open-source project management software increases interoperability, innovation, and efficiency. Hence, implementing project management software can be the best investment for any organization. Thus, your choice of PM software must have best-in-class features.

Project Management Software - Features

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Features to Have in Project Management Software:

They flood the market for project management software with many products. The all-in-one project management software best matches your requirements.

Don’t compromise on the features, even if you’re looking for small business project management software. However, any project management software must have the following features:

  • Ease to use:

The project management software should add to the project team’s facility instead of ending their worries. Hence, the simple and clutter-free dashboard is the first requirement of any project management software. It must be available to all the users on multiple devices with no restrictions.

The clear and useful interface with minimalist design and essential tools is all to look for in good project management software.

The easy-to-use project management software can save the company’s fortunes on the conventional project management software training. The bundle of tools and integrations will fail drastically if the project management software is challenging to use.

However, many people claim that ease of use is not a definite term. In case you’re new to project management software, try to go for the free project management software and rate it based on ease of access to the tools, compatibility with multiple devices, etc.

  • Hosting location:

All the other features depend on the hosting location of the project management software. Most of the project management software uses cloud-based technology. While there are definite advantages of cloud-based software, the increasing costs with an increase in the number of users can be difficult for small enterprises.

  • Dashboards:

Like you have a control room in different projects, efficient dashboards are the project management software’s versatile control centers. Dashboards are of immense importance to project managers.

It helps to get a quick and correct insight into the work, resources, budgets, and timelines. Thus, your PM software should be clear to understand dashboards.

  • Planning:

The planning and scheduling of the tasks in project management software mark the start of the project. The comprehensive planning tools allow the project managers to delegate the duties to the team with no difficulty.

Many project management software use Gantt charts for improving the planning function. To ensure that the work is flowing in all ways, it is vital to decide the schedules and planning.

It is easy to view the progress of the project concerning plans. All the team members have access to the work and deadlines. The project managers can further track the milestones and edit the dates and reminders according to the need.

  • Inter and Intra Team Collaboration:

Once the planning and schedules are in place, your project management software needs to provide the best collaboration tools that facilitate communication.

You may need to communicate with your team or at the client-side. Hence, the project management software always goes for the best messaging tools, user groups, guest accounts, and document sharing features.

Project Management Software - Team Collaboration

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The messaging apps allow the best place to communicate with the team without juggling emails and mobile phones. Further, with these apps, it is easy to track down the information.

In case you want external entities to come on board, you can take the help of the guest account feature. These can be modified according to the type of access to the guests. The multiple teams in any PM software can communicate easily by using the user group’s feature.

The document management feature facilitates the privilege of sharing multiple documents with the team on a single platform. Hence, it allows a seamless flow of information. Thus, the collaboration tools lend an extra hand to the project manager, irrespective of its size.

  • Templates:

The project template feature saves the time and hard work of the project manager. Look for the project management software that is equipped with pre-built templates. The workflow’s case and method are already highlighted, empowering the project manager to work on other essential tasks.

The simplification of the entire project management and all-time control are the best advantages of the project templates. In case you’re looking for multiple templates, you can go for the customization of the templates available in small business project management software.

  • Task Management Tools:

The task management tools are essential for any project manager. It makes the monitoring and management of the project easy using visualization tools. The details and task dependencies are best maintained by the charts, boards, and cards.

Any project management software must have Scrum boards, Kanban boards, and Gantt charts. The Gantt charts allow the full life cycle management of the project. The defined timelines of the sprints in scrum boards can divide your project into a to-do, already completed, and in-progress tasks.

The Kanban boards further allow the use of cards and columns to highlight any project details. These task management tools work in collaboration to eliminate chaos and are essential features to look at in any project management software.

  • Resource Management Tools:

The resource management tools allow easy tracking of performing every resource on the project. It ensures the manager that he never has a lack of materials or persons in the project. It also prevents the overuse of resources that has a severe impact on the budgets. The best resource management tools use graphs and charts to monitor and compare the health of the resources.

  • Workflow Customization:

Over 93% of telecom companies are using an agile method. However, you must go for the project management software that has built-in multiple workflows. This helps the project manager to ensure high productivity at all levels of the team. The options in different workflows further add to the progress management.

  • Budgeting:

The budgeting feature of the project management software manages the costs and ensures that you’re always on the positive side of budget management. Go for the project management software with the best budgeting tools that facilitate budget insights, deadlines, and notifications.

Over 27% of the projects run over the assigned budgets. Hence, the budgeting tools are another critical feature of the project management software.

  • Reporting:

Any project management software should have pre-built reports and custom reports features. To track the key performance indicators of all the team, you can go for the pre-built reports.

There is a further facility for the export and download of data to your system for efficient reporting. It saves the project manager’s time, as he doesn’t have to juggle between different sheets to create the reports.

Even the free project management software has reporting tools. Further, the customized reports allow the project manager to concentrate on the most volatile part of the project.

Hence, the project’s detailed view of reports is best managed by the project management software’s latest reporting tools. It adds to the accuracy and flexibility in reporting while eliminating the loopholes at all times.

  • Integrations:

Even if the project management app or messaging feature is not fulfilling your needs, it is best to look for integrations. Identity management integration, CRM integration, email integrations, etc., are some of the best integration features of any project management software.

The identity management integration allows seamless access to the authorized members of the team. An efficient CRM works wonders in handling your clients’ needs and updating them on the progress.

With email integration at your place, you don’t have to worry about the sending and receiving part when you can get it in your project management software.

The project management software’s top requested features include time tracking, budget management, file sharing, and email integration.

Once you’re done with your list of the mandatory components in the project management software, you will be exposed to several confusing options again. Before investing, you must know how to choose the right project management software.

Project management software has a vast availability in different variants through all kinds of vendors in the market. 89% of the companies complete their projects on time using the right project management software. Let us help you with the proper steps to choose project management software to be a highly grossing company.

How to Choose the Right Project Management Software?

Project Management Software - How to Choose

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Once you have made your mind to buy project management software for your needs, it isn’t easy to find one that stands high on all of your requirements. Some have the power of planning and scheduling, while others are best with budgeting and reporting. Thus, it is easy to get confused while looking at different project management software. Let us prepare a checklist of the steps involved in the process:

  • Workflow method:

Just like each manager has its working style, the project management software’s workflow method will determine your software style. It is good to start with the workflow method to define the planning, scheduling, management, and project’s success.

Most companies go for the agile methodology that is a trusted partner of the project managers. Hence, if your company is working on an agile method, it is good to choose the project management software that supports the same.

Visual workflow is another type of technology that companies adopt. Thus, if you always want to have a top view of all the projects, this workflow methodology is the best.

These two popular workflow methodologies best overcome the limitations of the waterfall methodology. Another right choice would be to go with the project management software that encompasses different workflows. This suits the prominent organizations with multiple projects running at a time.

  • Defining basic requirements:

Once you’re done with the workflow methodology, let’s turn towards project management software’s basic requirements. Any good project management software should ensure the best communication between the team members, other project teams, and stakeholders.

Look for the facility of email integration in your project management software. This will solve the problems of the overloaded mailbox and help in smooth communication between the teams.

The next important part is the organization of the project or project’s management in the software. The tasks, the duties, and the deadlines should be apparent to all the persons associated with the project.

The assigning of the duties between original team members should be comfortable and transparent on any project management software. It should avoid the uneven distribution of the work and must contribute to the project efficiencies.

The team discussions should be scheduled, maintained, and monitored by your project management software. There is no need to waste hundreds of efficient hours scheduling meetings to deploy your project management software for the same work.

Thus defining the requirements is one of the significant contributors to how to select project management software.

  • Researching about the project management software:

The tools in any project management software are the armor of any project manager. The stronger the armor, the stronger will be the performance of the manager.

Hence, once you’re clear with the requirements, it is essential to do your homework on the best project management software tools. Ensure that you don’t end up buying the tools with features that are of least interest to your project.

You can take the help of your colleagues in deciding the best project management software tools. Their experiences can be helpful for you. Further, you can speak to the different project managers from your industry to get the best dos and don’ts before buying a project management software for you.

The best thing to do is to explore the data from project management websites. It will help you get the best trending project management software and help you go through other users’ experiences.

  • Test the project management software:

Now you’re clear about the theory, and it’s time to move to the practical. Have you heard about the free trials offered by different vendors of project management software?

Make the best use of these open trials. All you need to do is to check the project management software with your pilot team. Choose the best members in your group, probably the ones with different experiences and working techniques. It will help you to judge the efficiency of the project management software correctly.

Test the project management software

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Checkout basic features first and then move to different project management software tools. You can compare these tools with your list of required tools to get the best results.

Don’t forget to check on the customer service of the project management software. A quick-responding, reliable, and accurate technical support can help you get out of the bottlenecks using the project management software.

Hence, testing is an unfishable step in how to choose project management software for your use.

  • Feedbacks on the project management software:

After having a trial of the project management software, it is vital to have the group feedback. Your team has worked on the project management software and has a fair idea about its future in your organization. Hence, taking each member’s input can help simplify choosing the right project management software.

No two team members would share the same feedback. Hence, you must compare the input of your team regarding their job duties.

You can go for the simple questions for your team, like the advantages and disadvantages of the project management software for them? The time to understand the project management software and its efficiency is best to be taken from your team.

  • Costs of the project management software:

Once you have rated the project management software based on your team’s feedback, you can have the flair of any project management software.

After completing your project management software’s features and tools, it is all about the costs now. Don’t get lured by the multiple discounts offered, as they might compromise on the components.

Costs of the project management software

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Consider your purchasing of project management software as a long-term investment for your company. The project management software costs based on the user and its updates and other limitations need to be considered here. Not to miss are the availability of the free apps, integrations that make your work easy.

After careful consideration of the workflow method, defining the requirements, researching project management software, the testing is the game-changer. Once you’ve done the testing with your team, it is time to sit down and generate feedback about the project management software.

Last but not least, the step of comparing the costs of different project management software clears the water to choose the right project management software for you.

What you can do next is to involve the senior management in this project management software selection process. You may have decided on the project management software, but it is best executed with senior management intervention. With over 83% of companies investing in project management training, you can also propose it in your organization.

Deciding on the project management software by keeping its functionality and accuracy at high standards can help you decide on the best product. The above list can be beneficial to you. After knowing the steps to choose project management software, it is time to start fishing the right vendors and asking them questions about what we have figured so far from this guide.

What Questions to Ask Vendors While Choosing a Project Management Software?

Finding the right vendors and asking them the right questions is equally important. Since the vendor wouldn’t know what you want exactly unless you clarify, here are the questions you should be asking the project management software vendors from your end:

  • How much are you investing in the development of this particular project management software?
  • What will the support access look like once I purchase this project management software from you? What are the fees of tech and hardware support?
  • Can I customize the features and functionalities of this project management system?
  • How easy is the implementation going to be of this project management software?
  • Will this particular project management system be scalable?
  • Is there a contract to buy this particular project management software?
  • What are the costs to upgrade the PM software?
  • How much does the hardware cost for the PM software?
  • What is the turnaround time of getting bugs fixed and tickets closed for the project management software?
  • What are the typical hurdles one might face while buying this project management software?

These are some of the questions you might want answered by the vendor you approach or you get approached from to know their selling experience and credibility. Once you figure out these questions, you can start on the next hurdle of getting a PM software, i.e., how to implement it.

How to Implement Project Management Software

With 94% of companies agreeing that the project management software is essential, its importance needs no description. However, implementing project management software can be a demanding task. Let us help you with the best process to implement this success factor at your organization.

How to Implement Project Management Software

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The proper implementation of the project management software paves the way for productivity for the company. However, project management software is a vast term, and its performance is not a plug-in and play process. Who are the persons that need this implementation?

The project team members are the ones who have to bear this software. According to a study named Overcoming Resistance to Change, the researchers found that employees’ participation is essential for smooth workflow transition.

Hence, once you’re done with your choice of project management software, it is time to move on to how to implement a project management system. Here are the quick steps:

  • Introducing your team to project management software:

While introducing new project management software, you may feel that a couple of your team members are more inclined towards it. These persons understand the latest technology faster than their colleagues.

Hence, you can take these persons to make the team understand the new project management software. Your aggressive team members have the advantage of a good connection with the entire team and can be your ambassadors of the change.

All you need to do is collect the influencers in the project team. They may be at senior level or mid-senior level. These members will work as a catalyst in bringing change to your organization.

With over 31% of companies failing due to lack of vision, these critical members eliminate the possibility of divided dreams. This resolves the problem of a different point of view on introducing the new project management software.

It is essential to notice that these differences should have vital facts and shouldn’t be biased. Once you have introduced the first or updated project management software to the team, it is time to move to its features.

  • Explaining the features of project management software:

The communication in explaining the features is another critical step in implementing project management software. The best way to do this is to show the elements and their implications on the project management team’s day-to-day activities. For example, you can let your team know about the savings in time using the project management software’s scheduling tools.

Do your best to ensure that your team is sure about the project management software’s help. You can start this work by explaining the use and the benefits of the planning tools, scheduling tools, risk management tools, budgeting tools, reporting tools, etc.

Don’t miss giving a quick insight into your team’s features of integrations and mobile apps. Just like the first impression is the last impression, select the right team for this step.

With over 33% of projects failing because of senior management’s lack of participation, make sure that your senior management is active in this process. Prioritize the communication with your team and the best demonstrations about the new project management software. The next step in the process is the conduction of the training.

  • Arrangement of tutorials/training on project management software:

Over 83% of companies invest in project management software training. You can take the help of the internal training modules in the purchase of new project management software. Thus training is the most respected step in the journey of how to implement a project management system.

In training on newly introduced project management software, it is vital to set the activity’s guidelines or objectives. Your team may have never used complicated tools like risk management tools or project management tools.

Project Management Software - Arrangement of tutorials

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Hence, they should learn how to operate the tools along with their reasonable use. For this purpose, the training team may create a frequently asked questions list and how-to-do data on each instrument. You can’t expect your team to understand all the features on one go.

However, what you can expect is the local managers’ involvement in the project team to give insights into each software function. For example, the training team can design the project templates and workflow method to understand the rest of the group.

You can further test the training process with a short yet informative test after the conduction of training. This will help the participants to understand the process better while the managers can change the training process according to the results. It is recommended to go in steps rather than taking a giant leap.

  • Bifurcating the tasks on project management software:

Quantifying the work on the new project management software is an essential step in implementing project management software. Your team may take different times to get familiar with the new project management software. We thus require it to give them adequate time to understand the latest software in the organization.

Hurrying up can invite risks as over 47% of the projects fail because of poor management of the tasks.

After giving adequate time to your team, you can now move to the delegation part. Most companies prefer to take baby steps to ensure the team’s high comfort and adaptability working on the project.

It is best to introduce all the concepts one by one rather than forcing all of them on your team in one go. The secret to this process is the quantification of the new project management software so that your team can feel confident.

The gradual introduction to the project management software should not compromise on the deadlines. Hence, you can define a clear outline in this bifurcation of the tasks. The next step in this implementation process is the feedback.

  • Open ear to feedbacks on the chosen project management software:

You are done with the introduction, bifurcation, and then implementing the project management software in your organization. But can you relax now? Not at all, as collecting feedback from your team is an integral part of how to implement a project management system.

feedbacks on the chosen project management software

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Most issues will arise at the start of the implementation. Hence, brace for the situations. The system is new for the employees, and also, there is pressure to perform well.

Thus, the chances are high that your team gets stuck in the problems while using the project management software. The preparation of the feedback surveys can be highly beneficial at this last stage.

These feedback surveys allow each team member to share his views about the different tools, calibrations, and dashboards. You can conduct these surveys monthly or quarterly based on the company’s requirements.

The best way to collect the feedback is to throw some questions to your team and let them answer according to their experiences.


Once you’re clear with the implementation steps, it is easy to start with your company’s project management software. The software makes teamwork easy.

Hence, it is crucial to carry your team with you throughout the implementation process. Take care of the training and feedback to get the best out of your project management software.

With the above quick list of steps, implementing project management software has never been so easy and brisk in your company. Choose it, implement it, and enjoy the best functionality and features of the project management software to multiply your organization’s productivity levels.